How to organise your conference in Paris

How to organise your conference in Paris

2019 November

A conference is an excellent internal communication method and an occasion to bring your community and your collaborators together.

However, organising a seminar can sometimes be challenging if it doesn’t relate to your principle business responsibilities. Between looking for an ideal location, choosing different services providers and creating content, the coordination of your conference might turn out to be much more complicated than anticipated.

The MR Agency invites you to discover through this article an insiders perspective to conference organisation and the key success factors.

1. Choosing the ideal location

The location selection plays a strategic role in the success of your event. It’s crucial that there’s are simple access to the venue and it can be adapted to the configuration you want to set up. 

From industrial ambiance, like in our galleries MR 21 and MR 23, to minimal style at gallery MR 14 or more sophisticated and luxurious with our private Parisian appartements, all our locations are entirely equipped and adapted to conferences.

MR Agency proposes a wide range of spaces with various reception capacities. Our latest acquisition is equipped with a private projection room on the ground floor, allowing you to simultaneously broadcast with the current conference taking place in the main room.

The geographical localisation is also critical. Providing properties located in the Marais, the 8th arrondissement and Saint-Germain des Prés, MR Agency offers locations in the very heart of the capital, in the most popular districts.

2. The different elements to be taken into account:

During a conference, the configuration of the venue, either in a cabaret or theater layout, is very important for the smooth running of your workshop. MR Agency will help you to create an installateur floor plan in order to visualize the different possible options. 

It is also necessary to consider certain parameters such as the availability of paper board, wired or wireless microphones and video projection systems. The agency also had a furniture and lighting rental service as well as a design and set up service.

Find a renowned Key note speaker to present at your conference, or a caterer to prepare a gourmet break or a cocktail reception; MR Agency will accompany you in these steps and ensure that you benefit from the services of our exceptional partners. Technical components such as high-speed WIFI for 500 devices and Sonos are also available on site.

3. The cost of a conference in Paris?

The cost of a conference in Paris varies according to the number of participants and your choice of location. On the basis of 50 guests, costs are estimated to start from 60€ per person. In Paris, prices are determined on the day of rental with generally a minimum of a half day of mandatory booking.  In addition, do not forget to take into account additional costs such as the travel expenses of your speakers, the costs of space planning as well as the communication supports related to your workshop.

For more than three years, MR Agency is known for hosting renowned companies, ranging from industry to fashion, in all its galleries and private apartments. For your conferences, contact Melissa Regan Agency to know our availability and how we can assist you.

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